There’s many features in standard NAV which we normally don’t use, not because we don’t want to but just because we are not aware. Item Cross Reference is one of the out of the box feature which I belief is rarely used by the end users but it’s really an awesome one for them to use in there day to day data entry process. The basic benefit of this is you don’t have to look for Item No every time, just your unique reference and it will automatically bring the respective item, Variant and so on.
So here’s what you need to do – Open Item List
Here as highlighted in screenshot you need to open Cross Reference and do the respective setup’s. This you need to do for each and every Item. So here we are doing for Item I000009.
Here you need to put the Customer No for the Customer’s you want to do along with the Variant and Unit of Measure Codes. Cross Ref No will be the key to identify this.
Now you need to navigate to Sales Order and you are supposed to make the new one.
Now as you see the screenshot we took the same customer for which we did the setup, Now we need to navigate to Line Items and push the drop down for Cross Reference No. Generally Cross Reference No is not visible so you need to choose it from Choose Columns. So once you hit the Drop Down you will have the list of Cross Reference’s that you did the setup for. Now you just have to hit OK and you will have your line item ready.
So by this you don’t have to look for your Item No every time. Just one setup as per your convenience and you are good to go.